Manager of Department of Computer Science (Colorado School of Mines)

THE OPPORTUNITY Colorado School of Mines welcomes applications for the Graduate Program Manager position supporting The Department of Computer Science and The Department of Electrical Engineering. The position plays a key role in supporting the academic progression of Mines students by providing academic advising and support services that foster individual development and educational goals. This position guides students toward the timely and successful completion of their degreerequirements while upholding national standards for academic advising and the mission of the Colorado School of Mines. Additionally, the Graduate Program Manager oversees academic support services, recruitment and retention efforts, and supplemental instruction in collaboration with faculty and administration. A core responsibility ofthis role is managing graduate student funding and coordinating financial processes for both students and their faculty advisors. While the primary focus is on graduate students, this position also provides limited support to undergraduate students in Electrical Engineering and Computer Science. The Graduate Program Manager assists students, faculty, department heads, and administrative staff in educating, training, and preparing students for successful careers. This includes direct support for graduate students fundedthrough Research and Teaching Assistantships {RAs and TAs), as well as faculty members who advise or oversee these students. This full-time, 12-month, administrative faculty professional exempt position requires a high degree of independence, ensuring smooth communication and efficient processes between the Graduate Program Manager's office and the supported departments. RESPONSIBILITIES Student Advising and Program Management (40%) - Promote student success through advising and support services and will include, but is not limited to, the following: Serve as the primary department contact for MS Non-Thesis, Professional Online Master's, MS Thesis, and PhD graduate students, utilizing a variety of advising and communication tools to enhance student support services. Serve as the primary point of contact for CS@Mines Bridge students, a specialized program designed to support students from non-computing backgrounds in transitioning to a graduate degree in Computer Science. This role requires ongoing collaboration with Graduate Admissions, the Registrar, Financial Aid, and the Bursar's Office to ensure seamless support for students. Organize and lead new student orientations each fall semester and as needed in the spring to ensure a smooth transition for incoming students. Provide individualized guidance and support to over 300 graduate students, offering timely and accurate assistance throughout their academic journey. Advising is tailored to the complexities of each student's specific field of study. Act as a liaison between the department's graduate program, the Office of Graduate Studies, GraduateStudent Association, Graduate Council, Graduate Committee, and the Graduate Curriculum Committee. Collaborate with faculty advisors to identify funding sources, process student funding contracts, and provide strategic guidance on student funding options. Work with graduate faculty committees to facilitate and implement significant curriculum changes, ensuring updates are accurately entered into CIM and properly reviewed by the Graduate Council. Oversee and manage graduate program data, including student degree progress, space allocations, plans of study, programmatic changes, and other key metrics to support program development and decision-making. Marketing and Recruitment (40%) - Develop and maintain full recruitment plans for EE and CS, which will include, but is not limited to, the following: Serve as the primary point of contact for prospective student inquiries and campus visits, overseeing the development and maintenance of the inquiry tracking system and communication plans. Work closely with graduate admissions to continuously assess and enhance communication strategies, drip campaigns, and outreach initiatives. Develop and manage graduate program materials and processes for orientations, recruitment events, information sessions, group visit days, and other activities that support both individual department goals and the broader mission of Mines. Co-coordinate Graduate Student Recruitment Weekends, leading large-scale planning efforts, organizing individual department visits, and facilitating connections between prospective students, current students, faculty, and campus-wide events. Admissions Management (Fall & Spring Cycles) Oversee the graduate admissions process from inquiry to enrollment, ensuring seamless coordination and support for applicants. Assist the Graduate Program Committees in Electrical Engineering {EE) and Computer Science {CS) with application processing, utilizing Slate to generate applicant data queries, compile applicant bundles, and review applications for MS-NT, MP-NT, MS-T, and PhD programs. Establish and communicate timelines for application reviews, evaluate MS Thesis and PhD applicants, and draft and distribute award letters and acceptance communications. Manage and provide admission decisions for over 400 applications per admission cycle, ensuring efficiency, accuracy, and alignment with program standards. Partnership Development and Management (20%) - Develop working relationships with industry partners as a tool for promoting CS and EE graduate programs Collaborate with Mines Online, the Career Center, and Mines ProEd to identify and pursue strategic industry partnerships for EE and CS. Identify and engage industry partners that align with the institution's academic, enrollment, and workforce development objectives. Negotiate and formalize agreements regarding course and program offerings for industry partners, maintaining a long-term, mutually beneficial partnership. Ensure partnerships align with institutional priorities, faculty expertise, and student learning opportunities. Align programs and course offerings with industry needs and evolving job market trends. Other duties as assigned. MINIMUM QUALIFICATIONS: Bachelors' degree from an accredited institution of higher education. Three years of professional experience with collegiate- level students in an advising, mentoring, or leadership role. Professional oral and writing communication skills, strong organizational and project management skills, strong public speaking skills and proficiency with computer software. PREFERRED QUALIFICATIONS A masters' degree in a relevant field such as higher education administration, educational leadership, educational psychology, curriculum and development, etc. Employment as a full-time academic advisor and/or academic support or student support specialist in a college or university setting for two or more years. Three or more years experience working with graduate students in an advising, mentoring or leadership role. Significant event/programming planning skills and experience.- Advising or teaching experience with an engineering/applied science setting. A demonstrable commitment to promoting and enhancing diversity of perspective. Strong supervisory skills and experience. TOTAL REWARDS $62,000 - $68,500 annual salary rate Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees. Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes: Flexible health and dental care options Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus. Fully vested retirement plan on first day of employment, with generous employer contribution Tuition benefits (6 credits per year for employees, 50 percent discount for dependents) Free RTD Ecopass All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits. HOW TO APPLY Review of applications will begin on June 23rd and continue until filled. Applicants must complete an online application (personal information, demographic information, veteran status) and upload the following REQUIRED documents: Letter of interest Resume/CV It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance. Successful completion of a background investigation is required for this position. Contact Kathleen Feighny in HR with any questions at kfeighny@mines.edu. ABOUT MINES AND GOLDEN, CO When the world looks for answers, the world looks to Mines. Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023). Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds. At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size. That size – roughly 7,000 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact. Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few. And don’t get us started on our hometown. We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play. Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a community where our individual perspectives and experiences enrich the educational and work experience? Look to Mines. EQUAL OPPORTUNITY Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses. Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce. Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety. *Colorado's premier engineering and applied science university for 150 years and counting* If you apply for this position please say you saw it on Academicoxy

THE OPPORTUNITY

Colorado School of Mines welcomes applications for the Graduate Program Manager position supporting The Department of Computer Science and The Department of Electrical Engineering. The position plays a key role in supporting the academic progression of Mines students by providing academic advising and support services that foster individual development and educational goals. This position guides students toward the timely and successful completion of their degreerequirements while upholding national standards for academic advising and the mission of the Colorado School of Mines.

Additionally, the Graduate Program Manager oversees academic support services, recruitment and retention efforts, and supplemental instruction in collaboration with faculty and administration. A core responsibility ofthis role is managing graduate student funding and coordinating financial processes for both students and their faculty advisors.

While the primary focus is on graduate students, this position also provides limited support to undergraduate students in Electrical Engineering and Computer Science. The Graduate Program Manager assists students, faculty, department heads, and administrative staff in educating, training, and preparing students for successful careers. This includes direct support for graduate students fundedthrough Research and Teaching Assistantships {RAs and TAs), as well as faculty members who advise or oversee these students.

This full-time, 12-month, administrative faculty professional exempt position requires a high degree of independence, ensuring smooth communication and efficient processes between the Graduate Program Manager's office and the supported departments.

RESPONSIBILITIES

Student Advising and Program Management (40%) - Promote student success through advising and support services and will include, but is not limited to, the following:
Serve as the primary department contact for MS Non-Thesis, Professional Online Master's, MS Thesis, and PhD graduate students, utilizing a variety of advising and communication tools to enhance student support services.
Serve as the primary point of contact for CS@Mines Bridge students, a specialized program designed to support students from non-computing backgrounds in transitioning to a graduate degree in Computer Science.
This role requires ongoing collaboration with Graduate Admissions, the Registrar, Financial Aid, and the Bursar's Office to ensure seamless support for students.
Organize and lead new student orientations each fall semester and as needed in the spring to ensure a smooth transition for incoming students.
Provide individualized guidance and support to over 300 graduate students, offering timely and accurate assistance throughout their academic journey. Advising is tailored to the complexities of each student's specific field of study.
Act as a liaison between the department's graduate program, the Office of Graduate Studies, GraduateStudent Association, Graduate Council, Graduate Committee, and the Graduate Curriculum Committee.
Collaborate with faculty advisors to identify funding sources, process student funding contracts, and provide strategic guidance on student funding options.
Work with graduate faculty committees to facilitate and implement significant curriculum changes, ensuring updates are accurately entered into CIM and properly reviewed by the Graduate Council.
Oversee and manage graduate program data, including student degree progress, space allocations, plans of study, programmatic changes, and other key metrics to support program development and decision-making.

Marketing and Recruitment (40%) - Develop and maintain full recruitment plans for EE and CS, which will include, but is not limited to, the following:
Serve as the primary point of contact for prospective student inquiries and campus visits, overseeing the development and maintenance of the inquiry tracking system and communication plans.
Work closely with graduate admissions to continuously assess and enhance communication strategies, drip campaigns, and outreach initiatives.
Develop and manage graduate program materials and processes for orientations, recruitment events, information sessions, group visit days, and other activities that support both individual department goals and the broader mission of Mines.
Co-coordinate Graduate Student Recruitment Weekends, leading large-scale planning efforts, organizing individual department visits, and facilitating connections between prospective students, current students, faculty, and campus-wide events.

Admissions Management (Fall & Spring Cycles)
Oversee the graduate admissions process from inquiry to enrollment, ensuring seamless coordination and support for applicants.
Assist the Graduate Program Committees in Electrical Engineering {EE) and Computer Science {CS) with application processing, utilizing Slate to generate applicant data queries, compile applicant bundles, and review applications for MS-NT, MP-NT, MS-T, and PhD programs.
Establish and communicate timelines for application reviews, evaluate MS Thesis and PhD applicants, and draft and distribute award letters and acceptance communications.
Manage and provide admission decisions for over 400 applications per admission cycle, ensuring efficiency, accuracy, and alignment with program standards.

Partnership Development and Management (20%) - Develop working relationships with industry partners as a tool for promoting CS and EE graduate programs
Collaborate with Mines Online, the Career Center, and Mines ProEd to identify and pursue strategic industry partnerships for EE and CS.
Identify and engage industry partners that align with the institution's academic, enrollment, and workforce development objectives.
Negotiate and formalize agreements regarding course and program offerings for industry partners, maintaining a long-term, mutually beneficial partnership.
Ensure partnerships align with institutional priorities, faculty expertise, and student learning opportunities.
Align programs and course offerings with industry needs and evolving job market trends.

Other duties as assigned.

MINIMUM QUALIFICATIONS:

Bachelors' degree from an accredited institution of higher education.

Three years of professional experience with collegiate- level students in an advising, mentoring, or leadership role.

Professional oral and writing communication skills, strong organizational and project management skills, strong public speaking skills and proficiency with computer software.

PREFERRED QUALIFICATIONS

A masters' degree in a relevant field such as higher education administration, educational leadership, educational psychology, curriculum and development, etc.

Employment as a full-time academic advisor and/or academic support or student support specialist in a college or university setting for two or more years.

Three or more years experience working with graduate students in an advising, mentoring or leadership role.

Significant event/programming planning skills and experience.-

Advising or teaching experience with an engineering/applied science setting.

A demonstrable commitment to promoting and enhancing diversity of perspective.

Strong supervisory skills and experience.

TOTAL REWARDS
$62,000 - $68,500 annual salary rate

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

Flexible health and dental care options

Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.

Fully vested retirement plan on first day of employment, with generous employer contribution

Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)

Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

HOW TO APPLY
Review of applications will begin on June 23rd and continue until filled. Applicants must complete an online application (personal information, demographic information, veteran status) and upload the following REQUIRED documents:

Letter of interest

Resume/CV

It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance.

Successful completion of a background investigation is required for this position. Contact Kathleen Feighny in HR with any questions at kfeighny@mines.edu.

ABOUT MINES AND GOLDEN, CO
When the world looks for answers, the world looks to Mines.

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023).

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.

At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.

That size – roughly 7,000 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.

Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.

And don’t get us started on our hometown. We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a community where our individual perspectives and experiences enrich the educational and work experience?

Look to Mines.

EQUAL OPPORTUNITY
Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.
Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Colorado's premier engineering and applied science university for 150 years and counting