Coordinator of Department of Biology (Tufts University)

Overview Tufts University School of Medicine – Department of Molecular Biology and Microbiology’s mission is to improve global health by using molecular genetics and innovation to address fundamental and medically related problems in microbiology. Training is a core tenet of the approach, and students, postdocs, and staff are key drivers of scientific impact. The department is committed to fostering a diverse scientific community and improving core values by promoting inclusivity, diversity, and antiracism. Community building, mentorship, and collaboration are central values, and fostering a diversity of perspectives is seen as essential to innovative science. What You'll Do Under the supervision of the Clinical Research Manager and Principal Investigator, this position supports the day-to-day execution of an observational clinical research study focused on Lyme disease. The coordinator will focus on participant recruitment and screening, consent support, in-person and remote study visits, and specimen logistics and coordination. Principal Duties & Responsibilities Participant Recruitment & Screening Screen and pre-screen potential participants for eligibility using protocol-defined criteria Coordinate with study physicians and clinical partners to confirm eligibility Support informed consent discussions and documentation during enrollment visits Study Visits & Data Collection Conduct in-person (on-site or home visit) and remote study visits Administer study questionnaires and support sample collection activities Perform chart abstraction and source document review Conduct visit reminders and participant follow-ups Support remote sites with sample collection and basic technical troubleshooting (e.g., iPads) Ensure protocol compliance for all visit activities Specimen & Supply Logistics Prepare, assemble, distribute, and replenish specimen kits and study supplies Travel to central laboratory for supplies as needed Transport specimens according to protocol and biosafety requirements Maintain inventory of study materials Specimen Shipping & Coordination Coordinate FedEx shipments, courier pickups, and mobile phlebotomy visits Ensure proper packaging, labeling, and documentation Communicate shipment issues to Clinical Research Manager Site & Staff Support Assist remote sites with visit preparation and protocol adherence Provide reminders for required procedures and materials Troubleshoot basic technical issues with iPads and data tools Report deviations or concerns to Clinical Research Manager Compliance & Confidentiality Maintain participant confidentiality per HIPAA regulations Follow institutional policies, protocols, and SOPs Escalate compliance concerns to Clinical Research Manager Core Activity Areas Participant recruitment, screening, consent support Study visits (in-person, home, remote) Retention activities and visit reminders Specimen logistics and shipping (kits, FedEx, courier, lab runs) Specimen collection coordination and scheduling Data review Site support and troubleshooting Administrative coordination and documentation What We're Looking For Basic Requirements Bachelor’s degree or four years of related experience 1+ year experience as Clinical Research Study Coordinator or equivalent Valid driver’s license and access to vehicle; willingness to travel Comfort with participant-facing research activities Familiarity with electronic data capture systems (e.g., REDCap) Preferred Qualifications Prior experience using REDCap Experience consenting participants and conducting clinical research visits Proficiency in Spanish, Portuguese, or Haitian Creole Familiarity with tablet-based tools (e.g., iPads) Experience using EPIC for chart review and clinical communication (e.g., MyChart) Pay Range Minimum: $22.50 Midpoint: $26.80 Maximum: $31.10 Salary is based on related experience, expertise, and internal equity. Most new hires are expected to fall between the minimum and midpoint of the range. If you apply for this position please say you saw it on Academicoxy

Overview

Tufts University School of Medicine – Department of Molecular Biology and Microbiology’s mission is to improve global health by using molecular genetics and innovation to address fundamental and medically related problems in microbiology. Training is a core tenet of the approach, and students, postdocs, and staff are key drivers of scientific impact.

The department is committed to fostering a diverse scientific community and improving core values by promoting inclusivity, diversity, and antiracism. Community building, mentorship, and collaboration are central values, and fostering a diversity of perspectives is seen as essential to innovative science.

What You'll Do

Under the supervision of the Clinical Research Manager and Principal Investigator, this position supports the day-to-day execution of an observational clinical research study focused on Lyme disease. The coordinator will focus on participant recruitment and screening, consent support, in-person and remote study visits, and specimen logistics and coordination.

Principal Duties & Responsibilities

Participant Recruitment & Screening

Screen and pre-screen potential participants for eligibility using protocol-defined criteria
Coordinate with study physicians and clinical partners to confirm eligibility
Support informed consent discussions and documentation during enrollment visits

Study Visits & Data Collection

Conduct in-person (on-site or home visit) and remote study visits
Administer study questionnaires and support sample collection activities
Perform chart abstraction and source document review
Conduct visit reminders and participant follow-ups
Support remote sites with sample collection and basic technical troubleshooting (e.g., iPads)
Ensure protocol compliance for all visit activities

Specimen & Supply Logistics

Prepare, assemble, distribute, and replenish specimen kits and study supplies
Travel to central laboratory for supplies as needed
Transport specimens according to protocol and biosafety requirements
Maintain inventory of study materials

Specimen Shipping & Coordination

Coordinate FedEx shipments, courier pickups, and mobile phlebotomy visits
Ensure proper packaging, labeling, and documentation
Communicate shipment issues to Clinical Research Manager

Site & Staff Support

Assist remote sites with visit preparation and protocol adherence
Provide reminders for required procedures and materials
Troubleshoot basic technical issues with iPads and data tools
Report deviations or concerns to Clinical Research Manager

Compliance & Confidentiality

Maintain participant confidentiality per HIPAA regulations
Follow institutional policies, protocols, and SOPs
Escalate compliance concerns to Clinical Research Manager

Core Activity Areas

Participant recruitment, screening, consent support
Study visits (in-person, home, remote)
Retention activities and visit reminders
Specimen logistics and shipping (kits, FedEx, courier, lab runs)
Specimen collection coordination and scheduling
Data review
Site support and troubleshooting
Administrative coordination and documentation

What We're Looking For

Basic Requirements

Bachelor’s degree or four years of related experience
1+ year experience as Clinical Research Study Coordinator or equivalent
Valid driver’s license and access to vehicle; willingness to travel
Comfort with participant-facing research activities
Familiarity with electronic data capture systems (e.g., REDCap)

Preferred Qualifications

Prior experience using REDCap
Experience consenting participants and conducting clinical research visits
Proficiency in Spanish, Portuguese, or Haitian Creole
Familiarity with tablet-based tools (e.g., iPads)
Experience using EPIC for chart review and clinical communication (e.g., MyChart)

Pay Range

Minimum: $22.50
Midpoint: $26.80
Maximum: $31.10

Salary is based on related experience, expertise, and internal equity. Most new hires are expected to fall between the minimum and midpoint of the range.

If you apply for this position please say you saw it on Academicoxy

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